Regulation 38. Clarity of the procurement documents

(1) The procurement document shall be written in clear and unambiguous terms so as to enable all interested parties to understand properly the terms and conditions of the process.

(2) If requested in good time, the contracting authorities shall supply to all tenderers taking part in the procurement procedure additional information relating to the specifications and any supporting documents not later than six days before the time limit fixed for the receipt of tenders.

(3) In the event of an accelerated procedure as referred to in regulation 116(3) and regulation 122, the period established under this regulation shall be four days.

(4) The contracting authority or the central government authority may issue clarification notes to explain certain matters, to give additional information, to remove or amend certain inconsistencies or errors and to fill in missing information contained in the procurement document.

(5) When issued in the clarification notes, the additional information and the supporting document shall form integral part of the procurement document.